01 May, 2018

International Convention FAQ

01 May, 2018

This FAQ list will be updated as convention approaches. For any additional questions please contact sarah@aepi.org. Register for convention here.

SCHEDULE

When is International Convention?
Wednesday, August 8 through Sunday, August 12

When should I arrive? When may I leave?

If you are accepted to one of the three Summer Leadership conferences (pre-cons), you must book your travel to arrive in Phoenix on Sunday, August 5, 2018 by 11:00 AM.

If you are traveling from Australia, Israel or Europe for one of the Summer Leadership Series, you will need to arrive Saturday evening, August 4, 2018. AEPi will cover your additional hotel time.

If you are the only brother from your chapter attending Convention (chief delegate), your flight must arrive by 12:00 PM on Wednesday, August 8, 2018. You may leave Phoenix at any time on Sunday, August 12, 2018.

Booking travel for house managers: Your flight must arrive by 4:00 PM on Wednesday, August 8, 2018. You may leave Phoenix at any time on Sunday, August 12, 2018.

Booking travel for rush chairmen and pledgemasters: Your flight must arrive by 4:00 PM on Wednesday, August 8, 2018. You may leave Phoenix at any time on Sunday, August 12, 2018.

Is there an app for convention?
Download this year’s #AEPi105 mobile app for a detailed schedule, hotel map, prizes and updates.

TRANSPORTATION

How do I get to the Hotel?
Attendees are responsible for getting to the hotel from the airport or bus/train station. Please consider carpooling with fellow brothers, we suggest calling an Uber/Lyft/cab. There are also hotel shuttles from the airport.

ROOMS

May I request roommates?
Undergraduate brothers may request roommates but assignments are not guaranteed.

How many to a room?
Attendees may choose single, double, triple or quad occupancy during online registration.

MEALS

Are meals provided?
Meals are included for the duration of Convention. Dietary needs are specified during the registration process.

Kosher options?
All meals are kosher style. There is no treif or mixing of milk and meat. Glatt Kosher meals are available upon request during online registration.If you have any additional dietary needs, please email Lynsie Morgan at lynsie@aepi.org.

ATTIRE

Do I need a suit?
Suit and tie are required for the Supreme Board of Governors meeting, model initiation and banquet dinner on Saturday. Saturday Banquet to be black tie optional. See example.

REIMBURSEMENTS

How do I become eligible for a reimbursement?
If you are a Chief Delegate, Rush Chair, Hineni, Leven or Civics, you will receive your travel reimbursement after Convention. In order to receive the reimbursement, you must attend all events required of you. If you haven’t submitted your travel receipts, email Director of Member Services Sarah Simons at sarah@aepi.org with a proper mailing address.

For reduced convention pricing, undergraduate brothers must participate in the Summer Leadership Series in the days leading up to convention (“pre-cons”) or represent their chapter as Chief Delegate (highest ranking officer present) or House Manager/Rush Chair (chosen by the International office). Undergraduate brothers who are both eligible officers and participating in a summer leadership conference are eligible to receive one reimbursement, the highest of the two.

How much money am I eligible for?
Undergraduate brothers who represent their chapter as Chief Delegate (highest ranking officer present), House Manager/Rush Chair (chosen by the International office) will receive a travel reimbursement (info released in email prior to convention) as well as a $275 reimbursement toward registration. Summer Leadership Series attendees will receive a $100 reimbursement for convention registration.

MISCELLANEOUS

Did I hear about rush t-shirts on sale?
Rush t-shirts will be available at Convention: no tax, no shipping, no setup charge.
https://www.aepi.org/fall-2018-rush-t-shirts/

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